Executive & operations
Virtual Assistant (Executive/Ops focus)
Global client hours (GMT-aligned) · Full time
As an Executive & Operations Virtual Assistant, you'll be the right hand to a founder or operator — owning their calendar, inbox, and follow-ups, and keeping projects moving without being asked twice.
What you'll do
- Manage and triage a busy executive inbox, flagging priorities and drafting responses
- Own calendar scheduling across time zones, including meeting prep and follow-up notes
- Coordinate projects across tools (Notion, Asana) — track tasks, deadlines, and owners
- Conduct research for decisions, travel, vendors, and outreach
- Maintain CRM hygiene — log interactions, update statuses, and flag stale deals
- Document recurring processes as SOPs so nothing depends on memory
Requirements
- Excellent written English
- Reliable internet (15Mbps+; backup preferred)
- Laptop: Core i3 or better, 8GB RAM minimum
- 1+ year in admin, ops, or coordination
Tools
Notion · HubSpot · Asana · Google Workspace
Day in the life
Morning standup with your pod lead, inbox and calendar blocks, CRM updates, and end-of-day handoff notes — with weekly coaching on quality.
Application process
Transparent steps — you always know what happens next.
- 1
Apply
Role-specific form: experience, tools, internet speed, device specs.
- 2
Written assessment
English proficiency and tool knowledge — online, 30–45 minutes.
- 3
Video interview
20-minute conversation with our talent team.
- 4
Skills task
Paid trial task relevant to your role.
- 5
Offer & onboarding
Tool certification training before you go live with a client.
Apply for this role
Step 1 of our process — submit your name, email, and CV below.